With Entities, ABOSS introduces a flexible way to manage multiple company profiles within one account. This gives you more control when creating invoices and prepares your workflow for e-invoicing requirements.
Table of Contents
1. From Agency Information to Entities
2. What entities are
3. Why entities are required
4. How entities work in practice
1. From Agency Information to Entities
In the past, invoices in ABOSS relied on a single set of data stored in Office > Agency Information. With template codes like {{ agency.iban }} or {{ agency.vat_number }}, those details could be shown directly on your invoices.
The limitation: you could only have one set of company details. That meant you could work with just one company profile.
With Entities, this limitation is removed. Your first entity has already been created automatically, based on your existing Agency Information. From there, you can add as many additional entities as you need, each with its own details.
2. What entities are
An entity is a complete company profile, containing:
Company name
Address
VAT number
Bank details
Each entity functions as a reusable profile you can connect to your invoices. This makes it easy to switch between multiple companies or legal entities under the same ABOSS account.
3. Why entities are required
E-invoicing standards such as UBL, XRechnung, and Peppol BIS require structured and accurate sender information. Without this, XML invoices cannot be validated or processed by automated systems.
Entities guarantee that every invoice has the correct legal and financial details attached. This ensures compliance with XML standards and consistency across both PDF and XML outputs.
4. How entities work in practice
When you create an invoice, ABOSS automatically applies your default entity.
You can change the entity directly in the invoice if you need to use another profile.
If no entity is selected, your invoice cannot be exported as XML, because the required sender details would be missing.
For step-by-step instructions on how to create, manage, and use entities in your invoicing process, check the article: Workflow: from entities to templates to invoices
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