How to Use the Calendar in ABOSS
The ABOSS calendar is a powerful tool for managing and viewing all your projects, travel items, and events in a convenient monthly calendar view. It allows you to filter based on specific projects, display travel items, and even link to external calendars like iCal or Google Calendar. This article will guide you through the key features of the ABOSS calendar, ensuring you get the most out of its functionality.
Table of Contents
Accessing the Calendar
Types of Items in the Calendar
Adding Items to the Calendar
Shared Events
Using the Legend to Filter Your Calendar
Project Calendar vs. Personal Calendar
Adding Block Items
Sharing the Calendar with Mobile Devices
Adding Shows to Facebook
Linking Your Bandsintown Account
1. Accessing the Calendar
You can find the Calendar module in the left-hand menu of your ABOSS dashboard. This module provides a comprehensive monthly view, allowing you to filter on projects, show travel items, and link your calendar with external services like iCal and Google Calendar.
2. Types of Items in the Calendar
Your calendar can display various types of items, including Notes, Events, Travel Items, and Blocks:
Events: Displayed in color based on their current status—orange for optioned events, green for confirmed events, and red for canceled events.
Blocks: Used to track unavailability due to reasons such as holidays or personal time.
Travel Items: Marked with a burgundy color and icons indicating the type of travel (e.g., flight, hotel, etc.).
Notes: There are two types of notes you can use:
Project Notes: These notes are linked to a specific project and are visible to anyone with access to that project. Use them to record key information or updates that your team needs to be aware of.
Personal Notes: These are private and only visible to you. They allow you to jot down personal reminders or information that you don't need to share with others.
3. Adding Items to the Calendar
Adding items like events, blocks, notes, or travel items to your ABOSS calendar is simple and efficient. To add an item:
Click on the desired date in the calendar.
A pop-up window will appear, allowing you to select in the black menu on the left the type of item you want to add (e.g., Event, Block, Travel Item, or Note).
After selecting the item type, enter the necessary details, such as the name, time, location, and any additional relevant information.
Once you’ve completed the details, save the item, and it will appear in your calendar, color-coded according to its type and status.
4. Shared Events
When sharing your calendar with another agency, you'll be able to view events and travel items they’ve shared. Shared items are clearly marked with a sharing icon on the right-hand side of the item in the calendar.
5. Using the Legend to Filter Your Calendar
To filter specific items in your calendar, use the legend. You can open the legend by clicking on the 'Manage' button in the top left of the calendar. From here, you can filter the view based on projects or show all projects. This feature is only available when you’re viewing the calendar in All Projects mode.
6. Project Calendar vs. Personal Calendar
When adding an item to the calendar, it’s important to distinguish between the Project Calendar and your Personal Calendar:
Project Calendar: Add an item by first navigating to the specific project’s calendar using the Project bar at the top left of your screen.
Personal Calendar: If you add an item from the All Projects view, it will only be visible to you as a Personal Note.
8. Adding Block Items
If an artist or crew member is unavailable for a period due to holidays, sickness, or other reasons, you can add a Block Item to the calendar. This helps you keep track of their availability right within the calendar, ensuring better scheduling.
To learn more on blocked items, check out this article for Artist PRO and this article for Artist Free.
9. Sharing the Calendar with Mobile Devices
You can sync your ABOSS calendar with your mobile device’s calendar like iCal or Google Calendar by adding it to your ICS calendar feed. This will automatically update your mobile calendar with new events and changes. For a detailed guide on setting up this feed, refer to our dedicated help article.
10. Adding Shows to Facebook and Bandsintown
You can easily share your public events on your Facebook page. To do this, navigate to the calendar of a specific project and click on the Facebook icon in the top left. This will link your ABOSS calendar with Facebook and only display public events on your Facebook page.
You can integrate your Bandsintown account with ABOSS to automatically sync your events. To set this up, click on the Bandsintown button in the top left of the calendar (only visible in single project view) and link your Facebook page. Bandsintown will then sync with ABOSS twice a day.
