With an ABOSS Artist PRO account, you can check and log the availability of your Artists and Crew. This will help you check, for example, what band members are available, or who will be the sound engineer.
This article will tell you of all the personnel availability.
Availability
If you use Availability in your Events, you can easily check who is available and who isn't. You can also send the itinerary to everyone individually or all at once.
Add Artist, Crew and Others
By clicking on the '+ Add'-button, you can add people from your Contact database. Either add them one by one, or click on: "Link all artists / crew". The information being added, is the info from Artist Details.
From there, you can send a request for availability to everybody at the same time.
Request Availability
To request availability, click on the paper plane icon.
An e-mail with the request will be sent to there known e-mail address. Make sure the adres is filled out correctly. The paper plane will turn green when the request is send.
per contact: click on the paper plane icon next to their name.
all at once: click on the paper plane icon on the top right.
When you click on the paper plane icon, a pop-up will appear where you can leave a message for the recipients. By clicking on "Ask availability", an e-mail with the request message will be send to their e-mail address.
The recipients can now add their availability by clicking on "Confirm" - "Maybe" - "Deny".
They will be send to their browser - the availability is already send to ABOSS, but they can also leave a note, by adding it in the browser. Clicking on 'Save note(s)' will send the note to ABOSS. Their availability and note will be shown in the Event immediately.
When inside the Event, you will find coloured circles around the profile pictures. The circle will become red if they are not available, and green if they are. It will turn orange if they filled in 'maybe'.
If the Artist/Crew left a note, a circle with and 'i' inside will appear. Click on this circle and you can read the note.
Set Availability by hand
To change the availability status from your Artist and Crew by hand, hover your mouse over the paper plane and paper icon next to their name. Click on the correct status. The circle around their profile picture, will change colour, according to your selection.
Send out itinerary
To send the itinerary out to your Artists and Crew, click on the paper icon.
An e-mail with the itinerary attached will be sent to their e-mail address. Make sure their e-mail address is filled out.
per contact: click on the paper icon next to their name.
all at once: click on the paper icon on the top right.
Remove from availability
To remove a person from your availability list, hover your mouse over the paper plane and paper icon next to their name. Click on the bin icon to delete the name from the list.
