Region Protection in ABOSS: Avoid Event Conflicts
Region Protection in ABOSS helps you avoid scheduling conflicts by identifying overlapping events in your calendar based on geographic distance and time. By setting up Region Protection, you can ensure that your events don't conflict with each other within a defined radius and timeframe.
Table of Contents
What is Region Protection?
Region Protection Parameters
Setting Up Region Protection
Agency Level
Project Level
Event Level
Important Notes
1. What is Region Protection?
Region Protection alerts you to possible conflicts in your calendar based on the geographic proximity of events and a specific timeframe. The distance between events is calculated "as the crow flies," and conflicts are determined by the radius and time window you define.
2. Region Protection Parameters
When setting up Region Protection, you can define the following parameters:
Radius in meters: The geographical distance within which conflicts should be identified.
Days before the event: The number of days before an event that should be checked for conflicts.
Days after the event: The number of days after an event that should be checked for conflicts.
3. Setting Up Region Protection
You can configure and view Region Protection conflicts at different levels, depending on how broad or specific you want the protection to be:
Agency Level: Region Protection applies to all projects and events managed by your agency.
To set this up, go to 'Office'.
Select 'Agency Information'.
Here, you can enter the radius in meters, as well as the number of days before and after the event to check for conflicts.
Project Level: Region Protection is active for selected projects and all their associated events.
To set this up, go to 'Office'.
Select 'Project Management'.
Click on the Region Protection Tab.
Here, you can input the parameters for the selected project.
Event Level: Region Protection is inactive by default for individual events unless specifically enabled.
4. Important Notes
Location Information: To accurately detect conflicts, your event locations must have latitude and longitude information. ABOSS will automatically add these details if you use Google Search to enter locations.
Why meters and not kilometres? ABOSS measures distance in meters rather than kilometres. This is intentional — in densely populated cities, venues can be very close together. For example, if you have an event at Paradiso in Amsterdam, a protection radius of 1km would be too broad; the actual distance to nearby venues can be as little as 450 metres. Using meters gives you the precision you need to set meaningful region protection. If you prefer to work in miles, yards, or another unit, you can easily convert the values using Google.